Security and Access
When bringing people together online, maintaining control over who has access to your space and ensuring your data remains secure are critical priorities. Cosmos provides enterprise-grade security infrastructure with flexible access controls to keep your digital spaces safe while remaining accessible.
Space Access Controls
- Create memorable, custom space links that are unique to your organization
- Choose between three levels of protection: Private (only invited members), Knock (visitors request access), or Open (anyone with the link can enter)
- Design personalized landing pages with custom branding, description, and working hours
- Control access with email domain restrictions, secure invite links, and role-based permissions through an admin dashboard
Guest Management
- Welcome external guests with customized space landing pages without requiring account creation
- Offer after-hours visitors the option to book meetings through calendar integration when the space is inactive
- Set individual meeting rooms to be locked, preventing uninvited participants from joining
- Control guest permissions including removal and limiting broadcast capabilities
Enterprise Security Infrastructure
- SOC 2 Type II certified with independent auditing
- Full GDPR compliance for European data protection standards
- End-to-end encryption for all communications
- Data hosted on European servers (Belgium) for EU customers
- All data encrypted at rest and in transit
- Infrastructure built on enterprise cloud providers (AWS, GCP, and Azure)
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Data Protection
- Audio/Video Calls: Encrypted during transit with no storage unless explicitly recorded
- Call Recordings: When enabled, securely processed with formal Data Processing Agreement
- Chat Messages: Stored with EU-based provider with comprehensive data protection
- User Data: Minimal storage of essential information only (username and logs)
- System Logs: Maintained for 15-90 days solely for troubleshooting purposes
Pro Tips
- Use domain-restricted access for internal company spaces to prevent accidental sharing
- When working with sensitive information, set your space to "Private" and approve each participant
- For open events, use custom space links that are easier to remember but still secure
- Regularly review access logs to monitor space usage patterns
- Request access to Cosmos's detailed security documentation at security.cosmos.video for compliance reviews